10th
IT 402 Main Book/ Final Revision Notes
UNIT 1: DIGITAL DOCUMENTATION (ADVANCED)
SESSION
1: CREATE AND APPLY STYLES IN THE DOCUMENT
1)
A Style
is a set of formats that you can apply to selected pages,
text, frames, and other elements in your document to quickly change
their appearance.
2)
When you apply a Style,
you apply a whole group of formats at the same time. Styles
are logical attributes.
3)
Using styles
means that you stop saying “font size 14pt, Times New
Roman, bold, centered”, and you start saying “Title” because you have defined
the “Title” style to have those characteristics.
4)
styles mean that you shift the emphasis from what the text
(or page, or other element) looks like, to what the text is.
5)
Styles help improve consistency in a document.
6)
Style also make major formatting changes easy. For
example, you may decide to change the indentation of all paragraphs, or change
the font of all titles.
7)
For a long document, this
simple task can be prohibitive. Style make the task easy.
8) OpenOffice.org
supports the following types of styles:
a.
• Page styles :
margins, headers and footers, borders and backgrounds. In Calc, page styles
also include the sequence for printing sheets.
b.
• Paragraph styles:
paragraph’s appearance, text alignment, tab stops, line spacing, and borders,
and can include character formatting.
c.
• Character styles
affect selected text within a paragraph, such as the font and size of text, or
bold and italic formats.
d.
• Frame styles are used to format
graphic and text frames, including wrapping type, borders, backgrounds, and
columns.
e.
• Numbering styles
apply similar alignment, numbering or bullet characters, and fonts to numbered
or bulleted lists.
f.
• Cell styles
include fonts, alignment, borders, background, number formats (for example,
currency, date, number), and cell protection.
g.
• Graphics styles in
drawings and presentations include line, area, shadowing, transparency, font,
connectors, dimensioning, and other attributes.
h.
• Presentation styles
include attributes for font, indents, spacing, alignment, and tabs
9)
Click the Styles
and Formatting icon located at the left-hand end of the object
bar, or click Format > Styles and Formatting,
or press F11.
10) To apply style double-click on the name of the style.
11) Fill format mode is used to
apply a style to many different areas quickly without having to go
back to the Styles and Formatting window and double-click every
time.
12) Fill format mode method is quite
useful when you need to format many scattered paragraphs, cells, or
other items with the same style.
13) You may want to add some new styles. You can do this in two ways:
a.
Creating a new style
from a selection
b.
Dragging And
Dropping To Create A Style
14) OpenOffice.org provides several ways to modify styles
(both the predefined styles and custom styles that you create):
• Updating
a style from a selection
• Load or copy styles from another document or template.
15) Any changes you make to a style are effective only in the current
document.
16) To update a style from a selection: New
Style from Selection icon à Update Style.
17) Loading Styles From A Template Or Document: New Style from
Selection icon, Ã Load Styles.
18) To copy the styles from another document, click the From
File button.
SESSION
2: INSERT AND USE IMAGES
19) Images can be added to a document in several ways:
a.
by inserting an image
file,
b.
directly from a
graphics program or a scanner, or
c.
from the Open Office
Gallery.
20) When the image is in a file stored on the computer, you can insert
it into an Open Office document using either of the following methods:
a.
Drag and Drop
b.
Insert Picture Dialog:
Insert > Picture > From File from the menu bar
21) Inserting An Image From The Clipboard (Copy + Paste)
22) Inserting An Image Using A Scanner: Insert > Picture > Scan
> Select Source.
23) Inserting An Image From The Gallery: Tools > Gallery
24) The Gallery provides a convenient way to group
reusable objects such as graphics and sounds that you can insert
into your documents.
25) The Gallery is available in all components of
Open Office.
26) Gallery does not come with many
graphics, but you can add your own pictures or find extensions containing more
graphics.
27) To close the Gallery, choose Tools
> Gallery to uncheck the Gallery entry, or click on the Gallery
icon again.
28) Modifying An Image: resizing, cropping, and a
work around to rotate a picture
29) Using The Picture Toolbar: (View
> Toolbars > Picture)
30) You can change color images to grayscale by selecting the image and
then selecting Grayscale from the Graphics mode list.
31) Use Color toolbar to modify the individual RGB
color components of the image (red, green, blue) as well as the brightness,
contrast, and gamma of the image.
32) Transparency: Modify the
percentage value in the Transparency box on the Picture toolbar to make the
image more transparent.
33) Transparency: is particularly
useful when creating a watermark or when wrapping
the image in the background.
34) Filter option: remembering that
you can undo all the changes by pressing Ctrl+Z or Alt+Backspace
or Edit > Undo.
a.
Invert: Inverts the color values of a color image or
the brightness values of a grayscale image.
b.
Smooth: Softens the contrast of an image.
c.
Sharpen Increases the contrast of an image.
d.
Remove: noise Removes single pixels from an image.
e.
Solarization: Mimics the effects of too much light
in a picture.
f.
Aging: Simulates the effects of time on a picture.
Can be applied several times.
g.
Posterize: Makes a picture appear like a painting by
reducing the number of colors used.
h.
Pop Art: Modifies the picture dramatically.
i.
Charcoal: Displays the image as a charcoal sketch.
j.
Relief: A dialog box is displayed to adjust the light source
that will create the shadow and, hence, the relief
effect.
k.
Mosaic: Joins groups of pixels into a single area of
one color.
35) Formatting toolbar:
right-clicking on the image and selecting Picture.
36) In the Crop page, you can control the following
parameters: Keep scale / Keep image size
37) When Keep scale is selected (default), cropping
the image does not change the scale of the picture.
38) When Keep image size is selected,
cropping produces enlargement (for positive cropping
values), shrinking (for negative cropping values), or distortion
of the image so that the image size remains constant.
39) Resizing an Image: green resizing handles.
40) To retain the original proportions of the
graphic, Shift+click
41) Be aware that re-sizing a bit-mapped
(raster) image will adversely affect the resolution,
causing some degree of blurring.
42) Scale Width and Height: specify
in percentages the scaling of the picture.
43) Image size: specify the size of
the image in your preferred unit of measurement. The image
enlarges or shrinks accordingly
44) Writer does not provide a tool for rotating
a picture;
45) By default the picture rotates around its center
(indicated by a black crosshair).
46) Creating Drawing Objects: View > Toolbars > Drawing.
47) Resizing a Drawing Object: Format > Object > Position and Size
48) Grouping Drawing Objects: Format > Group > Group
49) Positioning of a graphic is controlled by four settings:
a.
1. Arrangement refers to the placement of a graphic on an imaginary
vertical axis. Arrangement controls how graphics are
stacked upon each other or relative to the text.
b.
2. Alignment refers to the vertical or horizontal placement of a
graphic in relation to the chosen anchor point.
c.
3. Anchoring refers to the reference point for the graphics.
This point could be the page, or frame where the object is, a paragraph, or
even a character. An image always has an anchor point.
d.
4. Text
wrapping refers to the relation of graphics
to the surrounding text, which may wrap around the graphic on one
or both sides, be overprinted behind or in front of the graphic, or treat the
graphic as a separate paragraph or character.
50) From the Format menu, where you can find Alignment,
Arrange, Wrap, and Anchor (both for images and drawing objects).
SESSION
: 3 CREATE AND USE TEMPLATE
51) A template
is a model that you use to create other documents.
52) Templates can contain
anything that regular documents can contain, such as text,
graphics, a set of styles, and user-specific setup information
such as measurement units, language, the default printer, and toolbar and menu
customization.
53) All documents in OpenOffice.org are based on templates.
54) You can create a specific template for any
document type (text, spreadsheet, drawing, presentation).
55) If you do not specify a template when you start
a new document, then the document is based on the default
template for that type of document.
56) If you have not specified a default template,
Open Office uses the blank template for that type of
document that is installed with Open Office.
57) You can create your own templates in two ways:
a.
from a document, and File
> Templates > Save.
b.
using a wizard. : File
> Wizards >[type of template required]
58) You can use wizards to create templates for
letters, faxes, agendas, presentations, and Web pages.
59) Setting A Default Template: File > Templates >
Organize> Commands button> Set As Default Template
60) Resetting the default template: File > Templates >
Organize> Commands button> Reset Default Template
61) Using The Template: File > New > Templates and
Documents
62) Double-click the template or click
on open to open template.
63) Changing To A Different Template: File > New >
Templates and Documents.
64) Updating a Document: File à Save.
SESSION
4. CREATE AND CUSTOMIZE TABLE OF CONTENTS
65) Writer’s table of contents feature lets you build
an automated table of contents from the headings in your document.
66) Before you start, make sure that the headings are styled
consistently. For example, you can use the Heading 1 style for
chapter titles and the Heading 2 and Heading 3 styles for chapter subheadings.
67) Opening Writer's Table Of Contents Feature: Insert >
Indexes and Tables > Indexes and Tables.
68) If you add or delete text (so that headings move to different pages)
or you add, delete, or change headings, you need to update the table of
contents. Update Index/Table
69) If you'd like the table of contents to have a title, enter it in the
Title field.
70) To protect the table of contents from being
changed accidentally, check the Protected against manual changes check box.
71) By default, Writer evaluates 10 levels of
headings when it builds the table of contents.
72) Assigning Custom Styles: Additional Styles check box.
73) Using The Entries Tab in structure line:
a.
§ The E# button represents the chapter number.
b.
§ The E button represents the entry text.
c.
§ The T button represents a tab stop.
d.
§ The # button represents the page number.
e.
§ The LS button represents the start of a hyperlink. (not appear on
the default Structure line.)
f.
§ The LE button represents the end of a hyperlink. (not appear on the
default Structure line.)
74) To apply the displayed structure and formatting to all outline
levels, click the All button.
75) Using The Styles Tab: You can apply a different
paragraph style to each outline level of the table.
76) Use the Background tab: to add color
or a graphic to the table background.
77) Deleting Color Or Graphics: Click No Fill on
the color grid.
78) Maintaining A Table Of Contents Editing A Table Of Contents: Edit
Index/Table
79) Updating A Table Of Contents: Update Index/Table.
80) Deleting A Table Of Contents: Delete Index/Table.
SESSION
5. IMPLEMENT MAIL MERGE
81) A mail merge is a way to take a letter you’ve
written and send it to a whole bunch of people, personalizing
it with information about them so they might think that you typed that
letter personally for them.
82) A mail merge can also be a quick way
to take a list of people’s mailing addresses and generate
labels or envelopes with the address for a
different person on each label or envelope.
83) In short, mail merge is a way to be personal,
yet efficient.
84) mail merge is essential for any
person or organization that has a lot of clients, partners, parents and
children, or other people to communicate with.
85) Tool menu à Mail merge wizard à Letter
86) Create a Mail Merge Document: Letter
87) To Make The Data Source And Entering Data à Choose File > New > Database
88) For underlying field names:
Ctrl+F9 or View > Field Names
89) View > Nonprinting Characters or Ctrl+F10
CBSE
10th | IT - Code 402 | Unit 1
Digital Documentation Book Solutions
Q1. What are Styles? What are the
advantages of using styles?
Ans. A style is a set of formats that
you can apply to selected pages, text, frames, and other elements in your
document to quickly change their appearance. Advantages of using
styles are :
1.
Styles help us to apply consistent formatting to the documents.
2.
Using styles we can easily change the existing format.
3.
Styles makes major formatting changes simple.
Q2. Give any four styles supported by OpenOffice.org.
Ans. Four Styles supported by
OpenOffice.org are.
1. Page styles include margins, headers
and footers, borders and backgrounds.
2. Paragraph styles control all aspects
of a paragraph’s appearance, such as text alignment, tab stops, line spacing,
and borders.
3. Character styles affect selected text
within a paragraph, such as the font and size of text, or bold and italic
formats.
4.
Numbering styles apply similar alignment, numbering or bullet.
Q3. How can we create our own styles?
Ans. We can create new styles by following two ways :
1. Creating new styles from selection. 2. Dragging And Dropping To
Create A Style.
Q4. Explain any four Graphic filters.
Ans. Four graphic filters are :
1) Invert:
Inverts the color values of a color image or the brightness values of a gray
scale image.
2) Smooth:
Softens the contrast of an image.
3) Sharpen:
Increases the contrast of an image.
4) Posterize :
Makes a picture appear like a painting.
Q5. Explain Image Cropping.
Ans. When you are interested in a section of
the image for the purpose of your document, you may wish to crop (cut off)
parts of it. Right click on image and select Picture from the pop-up menu. In
the Picture dialog box, select the Crop page and select the part from left,
right, top and bottom which you want to remove.
Q6. List any three methods of inserting images in a text document.
Ans. Three methods of inserting images in a
text document are :
a.
Drag and Drop
b.
Inserting An Image From The Clipboard
c.
Inserting An Image Using A Scanner
Q7. What do you understand by the terms:
a. Text Wrapping b. Anchoring
Ans. (a) Text wrapping: It refers to the
relation of graphics to the surrounding text, which may wrap around the graphic
on one or both sides, be overprinted behind or in front of the graphic.
(b)
Anchoring: IT refers to the reference point for the graphics. This point
could be the page, or frame where the object is. An image always has an anchor
point.
Q8. What are templates? What are the advantages of using templates?
Ans.
A template is a model that you use to create other documents. For example, you
can create a template for business reports that has your company’s logo on the
first page. When you create a new documents from this template will all have
your company’s logo on the first page.
One of the major advantages of using
templates is the ease of updating styles in more than one document. Another
advantage is that it also saves your time.
Q9. What is the
difference between styles and templates?
|
Styles |
Templates |
|
A style is a set of formats that you
can apply to selected pages, text, frames, and
other elements in your document to quickly change
their appearance. |
A template is a model that you use to
create other documents. |
|
Styles help to keep formatting
consistent in the entire document |
Templates help to keep formatting
consistent across multiple documents |
Q10. Explain different ways of creating a template .
Ans. Templates can be created in the following
two ways: 1. Creating A Template From A Document
1) Open
a new or existing document of the type you want to make into a template
2) Add
the content and styles that you want à From
the main menu, choose File > Templates > Save.
3) The
template dialog box open. Ã Type the name of the
template à Click
OK to save the new template
2. Creating A Template Using A Wizard
1) From
the main menu, choose File > Wizards >[type of template required]
2) Follow
the instructions on the pages of the wizard.
3)
In
the last section of the wizard, you can specify the name and location for
saving the template.
Q11. Explain Mail Merge.
Ans. A mail merge is a way to take a letter
you’ve written and send it to a whole bunch of people, personalizing it with
information about them so they might think that you typed that letter
personally for them. In short, it’s a way to be personal, yet efficient.
Q12. What are advantages of Mail Merge?
Ans. Advantages of mail merge are :
- It saves our time and efforts.
- It helps to create multiple
personalized letters in a very less time.
- It also help to keep the formatting
consistent in all the letters.
Q13. Give examples of databases in which the Data Source can be
created.
Ans. Databases in which the Data Source can be
created are :
1)
MySQL 2) MS – Access 3)
OpenOffice base 4) Oracle
PYQ
- Tanmay is a
Class X student. He has learnt Mail Merge option of a Word Processor in
his computer period. But he is confused with few terms used to merge
documents. Explain the following briefly, which will help Tanmay better
understand the Mail Merge options. 1. Merge Field 2. Data Source 3. Main
Document 4.
ANS: 1. Merge Field: A
merge field is where you want to insert the information from a data source into
a main document. Merge fields appear with chevrons (« »).
2. Data Source: Data source is a file that
contains the names and addresses or any other information that vary with each
version of a mail-merge document.
3. Main Document: Main document is the
document which contains text and graphics. It may be a formal or an official
letter.
4. Two types of data on which mail merge can
be applied are Labels and Letters.
10th
IT 402 Main Book/ Final Revision Notes
UNIT
1: DIGITAL DOCUMENTATION (ADVANCED)/
PYQ
|
Q No |
Question |
Marks |
Year |
|
1 |
In a word processor, ____________ option is selected for a scaled
resizing of an image. a. Original Size c. Image Size b. Keep ratio d.
Relative 1 |
1 |
23 SQP |
|
2 |
It is a reference point for the graphics which is created while
positioning any image. This point could be the page, or frame where the
object is either a paragraph, or even a character in a word processor. a.
Wrap Text c. Anchoring b. Alignment d. BookMark 1 |
1 |
23 SQP |
|
3 |
John has written a book consisting of fifteen chapters. He wanted to
make the index of the book. Suggest him the option used to create the index
automatically in a word processor. a. Tables c. Columns b. Mail Merge d.
Table of Content 1 |
1 |
23 SQP |
|
4 |
In a word processor, by default, evaluates ________ levels of headings
when it builds the table of contents. a. 3 c. 10 b. 7 d. 12 1 |
1 |
23 SQP |
|
8 |
When you apply a ____________, you apply a group of formatting effects
together in one single step. a. Effect b. Style c. Template d. Format 1 |
1 |
22 T1 SQP |
|
9 |
A_________ is a model that you use to create other documents. a.
Template b. Document c. Design d. Copy Paste 1 |
1 |
22 T1 SQP |
|
10 |
_________________ styles in a text document affect selected text
within a paragraph, such as the font and size of text, or bold and italic
formats. a. Cell b. Paragraph b. Formatting d. Character 1 |
1 |
22 T1 SQP |
|
11 |
To repeat the graphic across the entire background area, we need to
select option in word processor. a. Tile b. Position c. Stretch d. Area 1 |
1 |
22 T1 SQP |
|
12 |
___________ is particularly useful when creating a watermark or when
wrapping the image in the background in a document. a. Transparency b. Fill
c. Filters d. Crop 1 |
1 |
22 T1 SQP |
|
13 |
A table is a set of data elements that is organized using a model of
vertical ___________ and horizontal ____________. a. Rows, Tables b. Columns,
Rows c. Rows, Columns d. Forms, Reports 1 |
1 |
22 T1 SQP |
|
14 |
____________ controls how graphics are stacked upon each other or
relative to the text. a. Arrangement b. Alignment c. Anchoring d. Wrapping |
1 |
22 T1 SQP |
|
15 |
Millennium University is organizing a reunion meet for their alumnae
students. For this purpose, university wants to send the invite to all these
students with their different addresses. Which feature of the Word Processor
University should use to accomplish the task? a. Mail Merge b. E-Mail c.
Templates d. Data Source 1 |
1 |
22 T1 SQP |
|
16 |
Prisha is a book editor. She wants to change the indentation of all
paragraphs, and change the font of all titles in the book. Which feature she
should use to make the task easy? a. Styles b. Templates c. Table of content
d. Consolidating |
1 |
22 T1 SQP |
|
17 |
Gaurav has inserted an image in a document. He wants to remove the
unwanted area of the image. Which option of the word processor he will use to
complete the task? a. Clip art b. Cut c. Crop d. Contrast 1 |
1 |
22 T1 SQP |
|
18 |
___________ refers to the vertical or horizontal placement of a
graphic in relation to the chosen anchor point. a) Alignment b) Footer c)
Margin d) Headings 1 |
1 |
21 SQP |
|
19 |
Krishna wants to make a flowchart for his programs in a Word document.
Which option should he use to accomplish this task efficiently? a)
Drawing/Shapes b) Symbols c) Pictures d) All of these 1 |
1 |
21 SQP |
|
20 |
Fatima has inserted a picture in a document. But she wants to cut off
a part of the picture. Which option she should use to accomplish the task? a)
Cut b) Copy c) Crop d) Layout 1 |
1 |
21 SQP |
|
21 |
Amrita is celebrating her 14th birthday. She wants to invite her
friends and family members to the party. Which feature will she use to send
the same invite to many people with different addresses without typing it
again and again? a) Mail Merge b) Letter wizard c) Document Type d) None of
these 1 |
1 |
21 SQP |
|
22 |
A ____ is a model that you use to create other documents. a) Styles b)
Template c) Wizard d) Sample 1 |
1 |
21 SQP |
|
25 |
___________ includes margins, headers and footers, borders and
backgrounds. 1 (A) Page style (B) Paragraph style (C) Character style (D)
Frame style |
1 |
21 CPYQ |
|
26 |
___________ is used to format graphic and text frames, including
wrapping type, borders and backgrounds. 1 (A) Paragraph style (B) Cell style
(C) Frame style (D) Character style |
1 |
21 CPYQ |
|
27 |
____________ refers to the vertical or horizontal placement of a
graphic in relation to the chosen anchor point. 1 (A) Arrangement (B)
Anchoring (C) Text wrapping (D) Alignment |
1 |
21 CPYQ |
|
28 |
A/An ___________ is a model that you use to create other documents. 1
(A) page (B) template (C) format (D) anchoring (v) Character style is used to
format graphics and text frames. (True/False) 1 |
1 |
21 CPYQ |
|
29 |
______________ refers to the reference point for the graphic. 1 (A)
Alignment (B) Anchoring (C) Arrangement (D) Text wrapping |
1 |
21 CPYQ |
|
30 |
Which of the following options is not available in hyperlink dialog
box ? 1 (A) Internet (B) Document (C) New document (D) Download |
1 |
21 CPYQ |
|
5 |
State any two purposes of using Templates in a word document. 2 |
2 |
23 SQP |
|
23 |
What is the utility of text wrapping in a document? 2 |
2 |
21 SQP |
|
31 |
What do you understand by styles ? 2 |
2 |
21 CPYQ |
|
33 |
What do you understand by Document Template? |
2 |
19 PYQ |
|
34 |
What do you understand by Style? |
2 |
19 PYQ |
|
6 |
Tanmay is a Class X student. He has learnt Mail Merge option of a Word
Processor in his computer period. But he is confused with few terms used to
merge documents. Explain the following briefly, which will help Tanmay better
understand the Mail Merge options. 1. Merge Field 2. Data Source 3. Main
Document 4. |
4 |
23 SQP |
|
7 |
Mention two types of data on which mail merge can be applied. 4 |
4 |
23 SQP |
|
24 |
Elaborate four different types of styles which can be provided in a
Word Processor. 4 |
4 |
21 SQP |
|
32 |
Write down the process for resizing an image. 4 |
4 |
21 CPYQ |
Class 10 IT Code 402 Book Solutions
Unit 1 Digital Documentation
Q1. What are Styles? What are the advantages of using styles?
Ans. A style is a set of formats that you can apply to selected
pages, text, frames, and other elements in your document to quickly change
their appearance.
Advantages of using styles are :
1. Styles help us to apply consistent formatting to the
documents.
2. Using styles we can easily change the existing format.
3. Styles makes major formatting changes simple.
Q2. Give any four styles supported by
OpenOffice.org
Ans. Four Styles supported by OpenOffice.org are.
1. Page styles include margins, headers and footers, borders and
backgrounds.
2. Paragraph styles control all aspects of a paragraph’s
appearance, such as text alignment, tab stops, line spacing, and borders.
3. Character styles affect selected text within a paragraph, such
as the font and size of text, or bold and italic formats.
4. Numbering styles apply similar alignment, numbering or bullet.
Q3. How can we create our own styles?
Ans. We can create new styles by following two ways :
1. Creating new styles from selection.
2. Dragging And Dropping To Create A Style.
Q4. Explain any four Graphic filters. Ans. Four graphic filters are :
Invert: Inverts the color values of a color image or the brightness
values of a gray scale image.
Smooth: Softens the contrast of an image.
Sharpen: Increases the contrast of an image.
Posterize : Makes a picture appear like a painting.
Q5. Explain Image Cropping.
Ans. When you are interested in a section of the image for
the purpose of your document, you may wish to crop (cut off) parts of it. Right
click on image and select Picture from the pop-up menu. In the Picture dialog
box, select the Crop page and select the part from left, right, top and bottom
which you want to remove.
Q6. List any three methods of inserting
images in a text document. Ans. Three methods of inserting images in a text document
are :
a.
Drag and Drop
b.
Inserting An Image From The Clipboard
c.
Inserting An Image Using A Scanner
Q7. What do you understand by the terms:
a.
Text Wrapping b.
Anchoring
Ans.
(a) Text wrapping: It refers to the relation of graphics to the
surrounding text, which may wrap around the graphic on one or both sides, be
overprinted behind or in front of the graphic.
(b) Anchoring: IT refers
to the reference point for the graphics. This point could be the page, or frame
where the object is. An image always has an anchor point.
Q8. What are templates? What are the
advantages of using templates?
Ans. A template is a model that you use to create other documents.
For example, you can create a template for business reports that has your
company’s logo on the first page. When you create a new documents from this
template will all have your company’s logo on the first page.
One of the major advantages of using templates is the ease of
updating styles in more than one document. Another advantage is that it also
saves your time.
Q9. What is the difference between styles and
templates?
|
Styles |
Templates |
|
A style is a set of formats that you can
apply to |
A template is a model that you use to create
other documents. |
|
Styles help to keep formatting consistent in
the entire document |
Templates help to keep formatting consistent
across multiple documents |
Q10. Explain different ways of creating a template .
Ans. Templates can be created in the following two ways:
1. Creating A Template From A Document
To
create a template from a document:
a.
Open a new or existing document of the type you want to make into a template
b.
Add the content and styles that you want.
c. From the main menu, choose File >
Templates > Save.
d.
The template dialog box open.
e.
Type the name of the template.
f.
Click OK to save the new template
2. Creating A Template Using A
Wizard
a.
From the main menu, choose File > Wizards >[type of template required]
b.
Follow the instructions on the pages of the wizard.
c. In the last section of the wizard, you can specify the name and
location for saving the template.
Q11. Explain Mail Merge.
Ans. A mail
merge is a way to take a letter you’ve written and send it to a whole bunch of
people, personalizing it with information about them so they might think that
you typed that letter personally for them. In short, it’s a way to be personal,
yet efficient.
Q12. What are advantages of Mail Merge?
Ans.
Advantages of mail merge are :
1.
It saves our time and efforts.
2.
It helps to create multiple
personalized letters in a very less time.
3.
It
also help to keep the formatting consistent in all the letters.
Q13. Give examples of databases in which the Data Source can be created.
Ans. Databases in which the Data Source can be created are :
1)
MySQL
2)
MS – Access
3)
OpenOffice base
4)
Oracle
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